LETTER
OF PAYMENT
A sample payment arrangement letter is a
great method for ensuring payment requirements are clear, accurate and
understood by all parties involved. A payment arrangement is not that
complicated, if it is approached and presented according to the accepted
standards of both industry and the courts. A payment arrangement letter should
be concise and to the point, in order to avoid confusion, late payments and
inaccuracies in record-keeping.A payment arrangement letter needs to include
the legal names of those involved, whether they are business entities or
private individuals, the terms of the payments, what the payments are for and
the exact dates that payments are due. If there is to be any grace period,
discounts or recurring terms, these also need to be clearly lined out in the
letter.
A
letter of payment is a letter
that accompanies a payment for a product or service previously acquired. For
example, if your business bought 30 new computers, and the payment was due on
November 30th, you would send a check or other form of payment,
along with a formal letter of payment, to the business or individual you bought
them from. The letter of payment specifies whom the payment is from and what
the payment is for.
Tips for writing a letter of payment
- Make sure you state explicitly what the payment is for
- Make sure you include the transaction information in
your letter to make it easier for the recipient to process.
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